Files files everywhere!

I’m a busy guy, and frightening as though it may seem, most of my professional (and personal) life is digitized. Sometimes I work on my laptop, on my home desktop, on the computer in my office, or even on my smart phone. Sometimes I work in a computer lab, or at the library. I have files stored on flash drives, external hard drives, network drives, and in my email account as file attachments. I have digital files floating around all over the place. Ahhhhhhh!

So, when I need to work on something, I always have to think ahead to make sure I have access to the files I need, at whatever location I’m going to be working from. If I’m not on top of things, I can end up wasting time. But I’m sure this problem is exclusive to me, because I’m special. Right? Riiiiight.

How can we easily and efficiently share files between multiple computers and maintain a high level of productivity, without creating duplicates and confusion?

There are many solutions to this problem. Today, I’m going to share one such solution that I just started using, and have found quite effective. The tool is called DropBox, and it’s a free online service.

DropBox creates a special “My DropBox” folder on your computer, and when you copy or move files into that folder, they are automatically uploaded to your personal storage area online at DropBox.com. You can repeat this process on another computer, and access that same folder from a new location! You can even access those files from your web browser, and designate files that are publicly accessible for friends or family who do not have a DropBox account (for all those times when you’re trying share a file with someone, but it wass too big to email!).

To get started, simply visit www.DropBox.com and sign up for a free account. You will then be prompted to install the DropBox folder. To learn more, visit their website and check out the very cool video on their tour page: https://www.dropbox.com/tour.

Before you jump in, I just have two warnings for you: (1) Keep in mind that your files are being copied to DropBox.com’s servers, so I would read their service agreement carefully and think twice before storing highly confidential files there. (2) The free version of their services restricts you to 2gbs of storage, which should be enough for storing documents and presentation files. If you need more, you will have to pay monthly fee.

Does this sound like something you will try out? Have tried other solutions? Do you have a system of your own? Let us know by leaving your comments below!

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